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Safeguarding : 

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Policy for the Rosminian Gentili Province

 UK region.



B.  The Rosminians in the UK

C.  The purpose of this booklet

D.  Young people and vulnerable people

E.  The value and dignity of each person

F.  Government guidelines

G.  Vulnerable people

H.  National policy of support

I.   Signs of abuse in children

J.  The purpose of a safe environment

K.  Safer recruitment and selection

L.  Appointing volunteers and employees

M.  Principles for good relationships

N.  Physical contact – respectful touch

O.  Bullying: understanding and countering

P.  Principles of Best Practice for volunteers and clergy

Q.  Parish or Centre activities

R.  Registration

S.  Supply Priests

T.  Sacrament of Reconciliation

U.  Guidelines for Healing Ministry

V.  Retreats and visits away

W.  Visitors to our premises

X.  Risk Assessments

Y.  IT and Photography

Z. Texting, Emails and Computers

AA. Whistleblowing

BB.  Role of the the Support Person,  Role of the Advisor

DD. Appendix 1. Form for Parish Volunteers

     Appendix 2.  Registration for Sacramental Groups

     Appendix 3.   Form for Hiring the Parish Centre or Hall


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A.     The Catholic Safeguarding Advisory Service – CSAS, is the national agency for driving and supporting improvements in safeguarding practice within the

Catholic Church in England & Wales.                


The Rosminians in the UK are committed to the safeguarding policies of the Catholic Church of  England and Wales.

  The Safeguarding Commission of the Diocese of Nottingham offers us support and advice on all matters to do with safeguarding.  

  The Safeguarding Coordinator of the Diocese of Nottingham is

Mr John Creedon.

Registered address of Family Care:
28, Magdala Road,

Nottingham.  NG3 5DF

Phone 0115 960 3010.          Fax  0115 960 8374





The Rosminian Provincial is

Fr. Joseph O'Reilly,

Clonturk House,  Dublin 9.



The Province Safeguarding Coordinator liases with our Communities. He is 

Fr. David Myers,

St. Joseph's, Cardiff CF14 3BA


Tel. 07780 663051

Each parish and centre has a local Safeguarding Representative who is advertised on parish newsletters.

The Provincial has a Safeguarding Commission to assist this important work.

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B.    The Role of the Rosminian Father Provincial with the Safeguarding Coordinator and the Safeguarding Commission

These are responsible for the implementation of this policy, including;

Monitoring and evaluation;

Ensuring effective supervision of those providing pastoral support;

Implementing processes for dealing with disagreements;

Ensuring that every parish or centre has its local Safeguarding Representative;

Publicising the availability of pastoral support in every church or centre.


, 39 Eccleston Square, London SW1V 1BX.


CSAS is an agency of the Department of Christian Responsibility and Citizenship of the Catholic Bishops' Conference.

This Department’s priorities are: - 

Š        Marriage and Family Life;

Š        The support of marginalised and vulnerable people;

Š        “Life” issues and the dignity of the person.


 CSAS also reports to the National Catholic Safeguarding Commission which is chaired by a lay person, Christopher Pearson, (July 2015),   Sr Lyndsay Spendelow RSM, (March 2015, Vice Chair)



CSAS, Its Role and Tasks Include

Š        Providing advice to members of the Church about safeguarding issues.

Š        Overseeing and co-ordinating safeguarding training within the Church.

Š         Ensuring the Church’s policies on safeguarding children and vulnerable adults are kept up to date with good secular practice and are accessible to people at all levels in the Church, with an emphasis on people in parishes.

Š        Identifying, disseminating and celebrating good safeguarding practice in the Church.

Š        Being the point of liaison with other national stakeholders - both safeguarding units in other Churches and secular organisations concerned with safeguarding children and vulnerable adults, including Government.

Š        Co-ordinating the work of the Review Panels and maintaining up to date lists of appropriately trained investigators and risk assessors

Š        Producing an annual business report for the public and wider Church community which reviews the work of the CSAS as a whole and reflects on the achievements of the Diocesan and Religious Commissions.

Š        Acting as the Registered Body for DBS Disclosures and in the future Independent Safeguarding Authority (ISA) registration.

 To access and view the national Safeguarding policies and procedures of the Catholic Church of England & Wales please go to   


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C.  The Purpose of this Rosminian Booklet

The Institute of Charity (Rosminians) has been entrusted to guide various Parishes and Centres in the United Kingdom.  This booklet assists our Priests and Brothers, and all who are involved in these centres to maintain a safe place for our children and adults at risk. The aim is to provide a clear set of actions for adults to follow when someone brings to their attention, or they themselves observe, concerns about a child or an adult.


National procedures are in place to ensure a consistent, timely and person centred response by all adults within the church and all its settings. They relate to all children and young people who have not yet attained their 18th birthday, and adults, who may be at risk of abuse or neglect and maltreatment.

These policies express the determination within the Rosminian Family and the Catholic Church, to take all reasonable steps to ensure that children and adults can participate in the life of the church safely and can be supported and protected where they may be at risk in other settings such as their own homes, at school or in an institutional setting.


By adhering to the procedures, all adults within our Rosminian parishes and centres, will be demonstrating their commitment to promoting the welfare and well being of all children and adults regardless of race, gender, disability, class or sexual orientation.

The procedures are in line with “Working Together to Safeguard Children” 2015, the Government publication 'What to do if You are Worried a Child is Being Abused' (DfE) and the Care Act 2014 and related statutory guidance.

Where a referral needs to be made to Children's Social Care Services or the Police, following these procedures will facilitate making the referral. 


D.  Young People and Vulnerable People

We Rosminians affirm the One Church approach to safeguarding children, young people and adults through the promotion of a sustained and sustainable culture of constant vigilance.

The Church recognises the personal dignity and rights of all Vulnerable People towards whom it has a special responsibility.  The Church and individual members of it undertake to take all appropriate steps to maintain a safe environment for all and to practice fully and positively Christ's Ministry towards children, young people and adults and to respond sensitively and compassionately to their needs in order to help keep them safe from harm.

The Church authorities will liaise closely with statutory agencies to ensure that any allegations of abuse are promptly and properly responded to and where appropriate survivors supported and perpetrators held to account.


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E.   The Value and Dignity of Every Person

Every human being has a value and dignity which we as Catholics acknowledge as coming directly from God's creation of male and female in his own image and likeness. We believe therefore that all people should be valued, supported and protected from harm.

In the Catholic Church this is demonstrated by

- the provision of carefully planned activities for children and young people;

- supporting families under stress;

- caring for those hurt by abuse in the past;

- ministering to and managing those who have caused harm.

It is because of these varied ministries that we need to take all reasonable steps to provide a safe environment for all which promotes and supports their wellbeing.  This will include carefully selecting and appointing those who work with children, young people or adults and responding robustly where concerns arise.

Children's Social Care Services, the Police, Health agencies and other statutory agencies who work with children and families have duties and responsibilities to safeguard and promote the welfare of children.

F.   Government Guidelines

“Working Together to Safeguard Children” of March 2015 refers directly to Faith Organisations and sets out the responsibilities and expectations of all churches and faith communities in safeguarding children and promoting their welfare.

It is recognised that churches provide a wide range of services for children; and that religious leaders, staff and Volunteers have an important role in safeguarding and supporting children and families.


All churches and faith communities are expected to have in place arrangements which include:

Procedures to respond to and report concerns;

Codes of practice;

Safe recruitment procedures;

Information sharing arrangements;

Appropriate supervision and support for volunteers including safeguarding training and a local Safeguarding Representative.

G.   Vulnerable People

The principles contained in The Care Act 2014 must be followed with the acknowledgement that the Catholic Church in England and Wales must not act alone but in partnership with all other agencies to prevent and combat the abuse of adults of abuse and maltreatment. In section 42 of the Care Act 2014 an adult who may be vulnerable to abuse or maltreatment is deemed  to be someone aged 18 or over, and:

Has needs for care and support

Is experiencing, or is at risk of, abuse or neglect; and

As a result of those needs is unable to protect himself or herself against the abuse or neglect or the risk of it.

H.  National Policy for the Support of Those Affected by Allegations of Abuse Within a Church Setting

The Scope of the Church's Support Arrangements:

All children and young people under 18 who allege they have experienced abuse by an adult acting in a church capacity within any parish, or other setting within the Catholic Church;

All those who are now adults but are alleging that, as children, they experienced abuse by an adult acting in a church capacity within any parish, congregation or other setting within the Catholic Church;

All adults who allege they have experienced abuse by an adult acting in a church capacity within any parish, congregation or other setting within the Catholic Church;

The families of those who allege they have experienced abuse by an adult acting in a church capacity within any parish, congregation or other setting within the Catholic Church;

The Parish, or Religious centre, including where abuse has or is alleged to have occurred in the past;

Priests or pastoral workers entering a parish or apostolic work of the local community of Religious, where abuse has or is alleged to have occurred.

To receive appropriate Pastoral Care according to their needs is the norm for all members of the church. Where allegations of abuse lead to additional support needs, the Church will so far as is reasonably practicable and appropriate, either address those needs or liaise with statutory agencies to assist the individual in accessing the appropriate support.

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I.   Signs of Abuse in children

The following section is intended to help all adults who come into contact with children.  It should not be used as a comprehensive guide, nor does the presence of one or more factors prove that a child has been abused, but it may indicate that you should consult with the local Safeguarding Representative.

The guidance for statutory agencies require them to assess the needs of children and the risks to children, in doing so they will be taking information into account as set out below.

The following factors should be taken into account when assessing risks to a child:

An unexplained delay in seeking treatment that is obviously needed;

An unawareness or denial of any injury, pain or loss of function;

Incompatible explanations offered or several different explanations given for a child's illness or injury;

A child reacting in a way that is inappropriate to his/her age or development;

Reluctance to give information or failure to mention previous known injuries;.

J.  National Policies for Creating a Safe Environment for Vulnerable People in the Catholic Church in England and Wales

“Being loved and kept safe, go to the very heart of the Church’s ministry to children & vulnerable adults” (Safeguarding with Confidence - The Cumberlege Commission Report, 2007,


Every human being has a value and dignity which we, as Catholics, recognise as coming directly from God’s creation of male and female in his own image and likeness. Our Rosminian parishes and centres must be a place of welcome, where each person is respected and loved, and in which everyone receives and shares their unique gifts. Parishes must be communities where we support and protect each other. We must take particular care of those who may be vulnerable because of age, illness or disability or who may be vulnerable because of current or past life experiences.                                      

Everyone in the Church has a responsibility to safeguard and promote the wellbeing of those who worship in our Church or who join us for any activity facilitated by Church members.

The Purpose of a Safe Environment

When Church activities are organised well, with regard for the safety and wellbeing of all, we reduce the risk of avoidable harm to all participants and create spaces of true welcome in which relationships which are respectful and enriching can develop.

The procedures are intended for use by Safeguarding Offices, Safeguarding Representatives and those responsible for organising Church activities which involve vulnerable people of all ages.

K.  Safer Recruitment and Selection

All National Safeguarding Policies and Procedures apply equally to all employees, office holders (Clergy and religious) and Volunteers working with children, young people and adults in the Catholic Church in England and Wales.

Recruitment and selection policies and procedures are detailed in the Safer Recruitment Practice including DBS (Disclosure and Barring Services) Disclosures Policy and Procedures Document.                    

L.  Practical Steps When Appointing Employees and VolunteersRole description

All staff and Volunteers working with children, young people and adults will be selected in accordance with the Disclosure & Barring Services Policies and Procedures and in line with the Guidelines on Equality and Diversity (CBCEW, 2004).


Every employee or volunteer who works with children, young people or adults will have a role description.

As a minimum a role description should include:

A detailed description of the work;

A list of responsibilities, including the responsibility to become familiar with the National Safeguarding Policies and Procedures;

The duty to promote safe practice, minimise all risks of abuse and maximise the response to reports of concern;

It will include clear and detailed content that reflects the specific nature of the role or the specific aspect of the role that justifies the requirement for a DBS Disclosure.

Employees and volunteers should sign a document to indicate that they have received and understood the job/role description and agree to adhere to the National Safeguarding policies and procedures. This should be retained by the Safeguarding Representative. 

M.  Principles for Good Relationships

Children and adults should always be treated with respect and consideration. Those working in ministry with the young and the vulnerable should portray at all times a positive role model by maintaining an attitude of respect, loyalty, courtesy, tact and maturity.

N.  Physical Contact - Respectful Touch

Appropriate affection between adults and between adults and children is important for development, in the case of children, as well as being a positive part of ministry.

Touch should always be related to the recipient in terms of:

Their needs at the time and of limited duration;

Appropriateness given age, stage of development, gender, disability and culture.

Everything should be in public. A hug or a touch in a group or openly, visible to others is very different from that done behind closed doors or in an unobservable place;

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O.   What is Bullying?

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.

Anti-Bullying Objectives of this Policy

Bullying will not be tolerated;

All adults involved in the activities as well as children and young people should have an understanding of what bullying is;        

All adults involved in the activities must know this policy on bullying, and follow it when bullying is reported;

All children/young people and parents should know what the policy means.

Children, young people and parents should be assured that they will be supported when bullying is  reported.

Why is it Important to Respond to Bullying?

Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Children and young people need to learn different ways of behaving.

We have a responsibility to respond promptly and effectively to issues of bullying.

Help Organisations

Advisory Centre for Education (ACE)

0808 800 5793

Children's Legal Centre

0800 783 2187 (Young People's freephone)

0845 120 2948 (Child law advice line)

Parentline Plus

   08088 002222

Youth Access

   020 8772 9900


P.   Principles of Best Practice

As a Parish volunteer, or member of the Clergy, you must:

Operate within the Church's principles and guidance and any particular procedures of the Diocese.

Treat all children, young people and adults equally and with respect;

Engage and interact appropriately with children, young people and adults;

Respect a child, young person's or adult's at risk right to personal privacy;

Challenge unacceptable behaviour and provide an example of good conduct you wish others to follow - an environment which allows bullying, inappropriate shouting or any form of discrimination is unacceptable;

Recognise that particular care is required in moments when you are discussing sensitive issues with children, young people and adults e.g. maintain appropriate boundaries;

Avoid situations that compromise your relationship with children, young people and adults, and are unacceptable within a relationship of trust. This rule should apply to all such behaviours including those which would not constitute an illegal act.

Q.   Parish or Centre Activities


To ensure that all those who use the parish premises are doing so in a safe environment.

The nature of church premises and those who work in them should give a sense of safety and security; for this reason even when church premises are being used by individuals or groups not normally associated with them, church authorities have a responsibility to take all reasonable steps to ensure a safe and secure environment.

These activities or events may include: Preparation for the Sacraments, Children’s Liturgy, Youth Groups, Prayer Meetings, Fundraising Events, the Sacrament of Reconciliation and all services.

Consult the website to assist in Risk Assessment of your church premises and procedures.

Purpose, Policy and Procedure

It is essential to work through the following checklist for all activities involving children, young people and adults on church premises:

Who is the named person who has overall responsibility for the activity and for completing this checklist?

Has appropriate approval been obtained from the Parish Priest or his representative?

Who is responsible for undertaking an appropriate risk assessment? See Risk Assessment, paragraph X.;

Are existing insurance arrangements adequate for the activities?

Have leaders been recruited and trained in accordance with National Policy?

Have leaders and helpers been DBS checked and are they properly prepared for the activity?

Is there a registration procedure for those who will be present at the event? See Registration (below)

If children are taking part, do those with parental responsibility understand the procedures for “dropping off” and “collecting” children?

Is a consent form required for the activity?

Is the activity being held in a public place?

Are appropriate measures in place if children, young people or adults are to have access to computers as part of the activity?

Are the appropriate safeguards in place if photographs are to be taken and consent forms signed?

Is the event to include the Sacrament of Reconciliation?

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R.   Registration

A register of those present at each activity should be taken and kept. For example:

1) when children are entering the space provided for Children’s Liturgy during Sunday Mass, they can simply self-register as many children are accustomed to doing at school. The adults present should do the same.This should be proportionate. So, it is important to keep a register for Children’s Liturgy, but it would be impractical to do so for a Christmas Fair.

2) Sacramental Preparation groups, such as for First Holy Communion and Confirmation.


The register for each event should include:

Date of the activity;  Details of the activity;

Adults Present;  Children/Young People Present.

(Please see Appendix 2.)

S.   Supply Priest Policy

Where clergy or religious are visiting in a supply capacity, the Supply Priest Policy where appropriate, which includes a Testimonial of Suitability must be followed. Further advice is available from the Safeguarding Office.

T.   Sacrament of Reconciliation

All children, young people and adults must be enabled to celebrate the Sacrament of Reconciliation in a way which is both in accordance with the nature of Sacramental Confession and respects their right to enjoy the highest level of care, protection, love, encouragement and respect.

Celebration of the Sacrament of Reconciliation

It will be celebrated in a way that is both in accordance with the nature of Sacramental Confession and offers protection to both themselves and the confessor. It must afford both protection and privacy. Often the local Catholic school will advise on the best procedure.

U.   General Guidelines for Prayer Ministry and Healing Ministry

Treat all with respect and care;

Be wise and prudent in all decisions and choices;

All involved should subject to safer recruitment checks by the Parish.

Avoid being drawn into attention seeking practices;

All physical contact should be age appropriate;

All touch should be appropriate to the person’s need;

Minimum of two persons taking into account gender balance;

Work in public view, never alone;

Do not pray with under aged children alone, pray along with family members- always within view of others.

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V.   Pilgrimages or Retreats away.

   Please see the CSAS website, section 4 for guidelines. (

W.   Visitors to Parish Centre, Hall or Grounds

Where a non-parish group uses Rosminian church premises on a regular basis:

The Safeguarding Representative must ensure that the group has a Safeguarding Policy in place, including proper recruitment procedures for their leaders and helpers and that references and DBS checks have been obtained;

Evidence of this must be provided and continued use of the premises is subject to this condition.

A written agreement is offered for using with non-parish groups using church premises (e.g. Keep Fit, Dance Groups, Martial Arts) detailing that: They have safeguarding measures in place;.


Their agreement to adhere to these measures is a condition of their use of the church premises.

See Appendix 3. for the Form supplied for use by these groups.


Adults/parents organising the event will exercise a supervisory function and are responsible for safeguarding the children/young people who attend.

X.   Risk Assessment

Whilst it is not possible to reduce all risks when working with the young or vulnerable it is possible to do all we can to minimise the risks;

A risk assessment is a written record of the thought processes that have been invested in the planning and preparation of any activity, whatever the perceived risks may be;

Risk assessments should be completed well before the event/activity and should be approved by the event leader. If in doubt, advice should be sought from the Safeguarding Office.

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Y.   Information Technology

The internet, mobile phones, social networking and other interactive services have transformed the way in which we live. The new technologies offer tremendous opportunities to reach, communicate, evangelise and engage with those involved in the Catholic Church including clergy, parishioners and those in our communities who may have an interest in the church.

The Catholic Church in England and Wales is keen to promote the safe, and responsible, use of communication and interactive communication technologies within all church activities.

These guidelines seek to ensure the message of safe and responsible use of communication and interactive technologies is understood and guidelines are followed within the Catholic Church.


As an aspect both of celebration of faith, of personal achievement and evangelisation it has long been common practice to take and display photographs of children and young people on noticeboards, websites and in Diocesan newsletters and newspapers.

It is important to consider potential risks such as:

The inappropriate use, adaptation or copying of images for use on child abuse website on the internet;

The identification of children when a photograph is accompanied by significant personal information that will assist a third party in identifying the child. This can lead, and has led, to children being ‘groomed.’

In addition under the Data Protection Act 1998 photographs constitute ‘personal data’ and where it is possible to infer a person’s religious beliefs from that photograph, constitute ‘sensitive personal date.’

In view of that, the following guidelines should be followed.


  Ensure you have parental consent to use photographic images of a child or young person if it is to be used in the public domain e.g. parish noticeboard, websites, newsletters or papers.

Where possible focus on the activity rather than the individual.

Ensure that all featured in photographs are appropriately dressed.

Be general in labelling photographs e.g. Communion Group 2015 rather than naming or tagging each child. A list of names may always be provided separately.


Publish or display photographs with the full name of a person featured unless you have written consent to do so and have informed parents as to how the image will be used;

Use an image for something other than which you have obtained permission e.g. publish in a Diocesan or local newspaper when initially intended for parish noticeboard.

Z.   Using Texts and Emails with Children & Young People

It is strongly recommended that texting should not be considered as a method of communication between adults involved in Church ministry and children or young people.

If texts and emails are to be used in specific circumstances then:


Get signed consent from parents to allow use of these methods of communication.

Explain to parents the purpose and method of this, who may communicate with their son or daughter and what that communication is restricted to.

Only use group texts or emails and always copy parents in.

Ensure that all such communications are strictly about specific aspects of Church related activity, such as change of date, time or venue.


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Access to Computers - Children and Young People

Where children and young people have access to computers as part of Church activities, the event leader has a duty to ensure that:

Measures are in place to ensure that the likelihood of children and young people accessing inappropriate materials is reduced e.g. parental controls and software to filter out internet material;

Children and young people are aware that their personal details e.g. last name, address, school, passwords, e-mail address and telephone numbers are private and should not be disclosed unless approval is given by the event leader.

Children and young people know that they should never send photographs and should be wary of chat rooms;

Useful Links and Resources

The UK Council for Child Internet Safety (UKCCIS)  is a voluntary organisation chaired by Ministers from the Department for Education and the Home Office. UKCCIS brings together over 180 organisations and individuals from government, industry, law enforcement, academia, charities and parenting groups. Some of the organisations UKCCIS works with include: Cisco, Apple, Sony, Research in Motion, the four largest internet service providers, Facebook and Microsoft.

AA.   Whistleblowing Policy


The Dioceses and Religious Congregations of the Catholic Church in England and Wales are committed to the highest possible standards of openness, probity and accountability. In line with that commitment we encourage employees, office holders, Volunteers and others who have serious concerns about any aspect of the Church's safeguarding work to come forward and voice those concerns. It is recognised that most cases will have to proceed on a confidential basis.


People who work within the Catholic Church in England and Wales, employees, office holders or Volunteers, are often the first to realise that there may be something seriously wrong within the Church. They may not, however, express their concerns because they feel that speaking up would be disloyal to their colleagues or to the Church. They may also fear harassment or victimisation. In these circumstances it may be easier to ignore the concern rather than report what may just be a suspicion of malpractice.

This Confidential Reporting ("Whistle blowing") Policy is intended to encourage and enable anyone with a serious concern, to raise that concern. This policy document makes it clear that they can do so without fear of victimisation, subsequent discrimination or disadvantage. 


This policy aims to:

Encourage you to feel confident in raising serious concerns and to question and act upon concerns about practice;

Provide avenues for you to raise those concerns and receive feedback on any action taken;

Reassure you that you will be protected from possible reprisals or victimisation if you have a reasonable belief that you have made any disclosure in good faith.

How to Raise a Concern

As a first step, you should normally raise concerns with your local Parish or Centre Safeguarding Representative or your Safeguarding Coordinator from your Diocese. Their contact details are on the church noticeboard.

If you are not sure who to contact,due to the seriousness or sensitivity of the issue, or the identity of the individual who is suspected of malpractice, you should seek advice from CSAS.

Concerns may be raised verbally or in writing. They are better raised in writing, setting out the background and history of the concern, giving names, dates, places, the reason you are particularly concerned about the situation and any other supportive evidence you might have;

The earlier you express the concern the easier it is to take action.

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BB.   In the event of Allegations

Role of the Support Person

The Province Leadership Team along with the Rosminian Safeguarding Coordinator selects Support People to be available to those who make an allegation or disclose abuse under these procedures.  The person (who can be a child or adult) making the allegation will be offered a choice between a male, or a female Support Person.

The role of the Support Person is to assist, where appropriate, with communication between the person making an allegation/disclosure and the Safeguarding Coordinator, with a view to that person gaining access to help and information, and his/her concerns being represented during the enquiry process.

The Support Person needs to be clear about his/her role and should receive appropriate training.

The Support Person is not a counsellor to the child or adult,  and must not be or act as a therapist.

Support People must be particularly attentive to the expressed needs and objectives of the child or adult, and the fact that some may be reluctant to seek help.  Support People should, therefore, consider how the therapeutic or spiritual needs of a child or adult who has made an allegation or disclosed abuse may be met, and will be mindful of the complainant’s ongoing vulnerability during this process.

In addition the Support Person should:

Consider any wishes of the complainant in regard to a    pastoral response by the Church to his/her family

Š      Be available to the complainant throughout the course of the enquiry process, and thereafter as required

Š      Ensure the complainant is kept informed of relevant developments

Š      Represent the wishes and therapeutic needs of the complainant to the Safeguarding Coordinator, as required

Š      Arrange, if considered helpful, a meeting between the complainant and the Provincial or other Church authority.


Under no circumstances should the same Support Person be provided for both the complainant and the respondent.

Role of the Advisor

The Province Leadership shall make available an Advisor to be available to the respondent.

Advisors shall represent the needs of the respondent to the Leadership team and assist, where appropriate, with the care of the respondent and with communication between the respondent, the Safeguarding Coordinator, the Leadership Team and the respondent’s community and his/her place of work.  The respondent’s advisor shall not be the respondent’s therapist or spiritual director.


Advisors should be particularly alert to the sense of isolation and vulnerability which a respondent may experience following an allegation of this nature. 

He or she will:


Š      Accompany, if so requested, and be available to the respondent after the latter’s meeting  with the Leadership Team and the Safeguarding Coordinator

Š      Inform the respondent of his/her right to obtain advice from both civil and Canon Law

Š      Identify any therapeutic or other needs of the respondent and suggest how these may be met

Š      Consider the wishes of the respondent in regard to a pastoral response by the Leadership Team to his/her family

Š      Be available to the respondent throughout the enquiry process and thereafter as required

Š      Ensure the respondent is kept informed of developments in regard to the enquiry

Š      Represent the needs and wishes of the respondent to the Safeguarding Coordinator, as required.


Advisors should receive appropriate training.

Under no circumstances should the person acting as Advisor to the respondent be the same person as the person assuming the role of Support Person to the complainant.

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CC.   Appendices


1.  Form for all Parish Volunteers

New CSAS Procedures


Form Ref: CaSE 1


Name of Volunteer: __________________________________________________________

 We welcome you at the Parish: __________________________________________________________

Name of Group: _________________________________________________________

Meeting Details: _________________________________________________________

Age Ranges: _________________________________________________________

We put a very high value on all our work with children, young people and vulnerable adults. We want to make sure that you know the resources and support available to you. We intend that you should not work unsupported or unsupervised.

The person designated to give you support is: ________________________________________________________

The particular responsibilities of your job have been given to you in a job description and discussed with you in detail. Any further questions that arise from time to time can be discussed with:


We want to help you give the best possible service to your group, so we will meet with you to talk about your work with children, young people or vulnerable adults. Training needs will also be discussed with you and opportunities to develop your skills made available to you.

Signed: __________________________Date: _____________________

(Parish Priest/Designated Person)


I have read the Church’s policies for safeguarding children, young people and vulnerable adults. I understand that it is my duty to safeguard the children, young people and vulnerable adults with whom I have contact. I know what action to take in cases of suspected or alleged abuse and agree to adhere to the Code of Conduct.

Signed ______________________________Date ___________

NB - Two copies of this form should be made. One copy should be given to the individual and the other retained by the person responsible for the appointment.

To be retained for 6 years



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CSAS Procedures

2.  Parish Activities :

Register for Children's Sacramental Groups                 in the Parish

There will be a register for each event, which should      include:

Date of the activity

Details of the activity

Adults Present;

Children/Young People Present.


CSAS Procedures

3.   Hiring the Parish/ Centre Hall

Need to have a Written Agreement

Whenever there are non-parish activities involving children,

 young people or vulnerable adults on church premises,

the Safeguarding Representative must be informed. A written

agreement should be signed by non-parish based groups

using church premises detailing that

EITHER they have their own safeguarding policy

 OR they will follow the National Procedures of the

Catholic Church.

Form Ref: CaSE 7

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Organisations that work with children, young people and/or vulnerable adults and hire or use church property should be advised of their responsibility for the welfare and safety of the people in their care. The Catholic Church requires that such groups have adequate safeguarding policies and procedures in place and these  are seen by the Local Safeguarding Representative in consultation with the Safeguarding Coordinator if necessary.

This organisation: (insert name) ........................................................................................................................................................................... recruits staff in accordance with best practice (e.g. Home Office Guidance  Safe From Harm). Furthermore, the  organisation has its own safeguarding policies and procedures, and undertakes to follow these policies in relation to working with children, young people and/or vulnerable adults, preventing child abuse and responding to safeguarding concerns.


This organisation: has been given a copy of the National Safeguarding policies for the Catholic Church in England and Wales and undertakes to follow these policies in relation to work with children, young people and/or vulnerable adults, preventing child abuse and responding to safeguarding concerns. This organisation: has its own public liability insurance to cover any claims arising as a result of the group activity.

Signed: ..........................................................................................(Local Safeguarding Representative/Co-ordinator)

Signed: ..............................................................................................................................................................

Print Name: ........................................................................................................................................................ Role/Organisation: ............................................................................................................................................. Date: .................................................................................................................................................................

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